How to submit

Introduction

All the academic research proposals must be submitted through the User Portal. The following guidelines about how to submit the proposals are applicable exclusively to the public domain researches conducted by research/education teams from Brazil and abroad.

Research proposals from the private sector or those ones involving intellectual property or commercial use should be agreed by email to the User Service Support (SAU – Serviço de atendimento ao usuário – rb.mepncnull@uas).

Before submitting a research proposal, the users should visit the LNBio Facility webpage of his interests to check out the available services and technologies, as well as recommendations about the sample preparations, protocols and some other detailed specifications about the research proposal submission process.

Submitting a Research Proposal

The submission process of Research Proposals to LNBio is divided into two steps: Users Registration >  Research Proposal Submission. Each of the two steps can be performed at different times.

The Users Registration is the first step and can be carried out or updated at any time. This step is required just in the first access to the User Portal. The user may enter a valid email address and click on ´Acessar´. Once it is done, a password will be sent to the registered email and the user will be able to access the Portal. In the first access the User will be asked to fill out some personal and professional information. Once it is done, the user should logout from the User Portal and login to the Portal again to continue the submission process.

The Research Proposals may be submitted in continuous flow, at any time of year. There are some recess periods, as can be seen in the table below:

Facility Submission Period 2017 Performance Period 2017
MAS 09/Jan/2017 to 31/Mar/2017 16/Jan/2017 to 15/Dec/2017
NMR 03/Jan/2017 to 30/Nov/2017 09/Jan/2017 to 15/Dec/2017
ROBOLAB 09/Jan/2017 to 09/Jul/2017
31/Jul/2017 to 10/Dec/2017
09/Jan/2017 to 09/Jul/2017
31/Jul/2017 to 10/Dec/2017
LEC 16/Jan/2017 to 03/Dec/2017 23/Jan/2017 to 15/Dec/2017
LMA 09/Jan/2017 to 08/Dec/2017 16/Jan/2017 to 15/Dec/2017

Attention: The research proponent must have PhD level. After the user registration, the submitting webpages are going to be available only for PhD researchers.

Submission – Once the registered user login to the User Portal to submit a Research Proposal, he should click on “Research proposals and activity reports > Submission > Submit Research Proposals” (“Propostas de Pesquisa e Activity Reports > Submissão > Submissão de Propostas de Pesquisa”).

The next step is registering the Research Proposal . Clicking on “Cadastrar PROPOSTA DE PESQUISA / Register RESEARCH PROPOSAL ”.

The Research Proposal must be filled out online. It will be forwarded automatically to the Users Support Department. It is recommended to evaluate the project technical feasibility before submitting a Research Proposal. Once it is submitted, the research proposal follows to the evaluation procedures.

Research Proposal Analysis

The research proposals are analyzed as follows:

Technical Feasibility Analysis – It is performed by the Facility Coordinator and by internal advisor(s). Proposals which are unfeasible or technically unsuitable for scientific instrumentation are not accepted and the proponent is notified by email.

Scientific Analysis – After that, the proposals are considered by an internal committee, assisted by facilities coordinators. This committee will be responsible for allocating the amount of equipment time necessary to perform the research.

The analysis results are notified by email, so it is highly recommended to the user frequently check out his email account.

Steps to be carried out before performing the research at LNBio

Once the research proposal is approved, the user is going to receive a message with instructions for the following 3 steps that should be carried out before performing the research at LNBio. The next steps are: Confirm the team and delegate responsibility > Accept Commitment Term > Safety Trainning (“Confirme a equipe de campo > Aceite o termo de Compromisso > Responda o questionário de treinamento de segurança”).

After the research proposal approval, on the User Portal, beside “Research proposals and activity reports > Preparation” (Propostas de Pesquisa e Activity Reports > Preparação) it is going to appear “1 pendency” (1 pendência). It indicates that the user should perform the following steps:

“Confirm the team and delegate responsibility” – The user should name the staff that is going to come to LNBio to perform the research. The exact number of researchers varies according to the open facility required. In case of doubt, contact the User Service Support by email (rb.mepncnull@uas).

“Accept Commitment Term” – After confirming the team, the user should read carefully the commitment term and accept it.

Important: Users are required to acknowledge the use of the LNBio facilities in any publications and to inform the Laboratory about any publications, thesis and other materials in due time. Also they will cooperate by supplying this information upon request.

Recommended phrase for acknowledgement: “We acknowledge the (Facility Name) at the Brazilian Biosciences National Laboratory (LNBio), CNPEM, Campinas, Brazil for their support on (method, service or equipment name).

Below the “Accept Commitment Term”, there will be two icons: “Request financial support” and “Request lodge reservation”. Before making these requests, the user should check out the document about Grants. It is available here (hyperlink).

Safety Training” – The user should read the available document about safety training.

These are the steps required by the User Portal before coming to LNBio.

After performing the research it is highly recommended to all users to “Fill the Evaluation Questionnaire”.

This questionnaire is part of the evaluation process of the facilities and the technical support to the experiments performed at the Brazilian Biosciences National Laboratory. The user cooperation is essential to the continuous improvement of the services available for the external users.